An office cleaning checklist can be supplied to contract cleaners in order to ensure that the cleaning of your commercial premise is carried out in a specific manner; click here to discover your best Bristol office cleaning company. A checklist will ensure that all areas are cleaned to a certain standard and with an agreed frequency, and that discrepancies cannot arise when it comes to the billing for the cleaning service. Below are some of the most important things that should be present on any office cleaning checklist; it must be remembered however that your checklist should also give detail of the time schedule as well as just what needs to be cleaned. A good office cleaning checklist would include the following:
- A log of the time cleaning commenced and what time it finished each day, including a signature of each member of the cleaning team on entrance and exit
- A list of areas that need to be cleaned during each visit (these can include such areas such as the emptying of waste bins, the dusting of furniture, and the vacuuming of all carpets, etc.)
- An additional list of periodic cleaning. An example of this would be a rotation; for example on week one the areas behind furniture in the main office could be moved, on week two the windows could be cleaned, and on week three the kitchen cupboards could be cleaned or the store rooms could be brushed and mopped.
- A clear indication of the amount of time that should be spent on each element of the cleaning list ( there is always room for flexibility here although setting down guidelines can help avoid any arguments occurring later down the line)
- You may also like to add a comments section on your cleaning checklist where you can leave further and extraordinarily instructions or where you can comment on an area that you found to be unsatisfactory. For example if it has been raining heavily you may need the windows cleaning even though there are not scheduled for a clean day. You could leave an instruction to give the windows an additional clean and note down the extra time spent in doing so, or you may like to swap another areas such as the cleaning of behind furniture for an extra window clean.
An office cleaning checklist is far more comprehensive than just a list of cleaning to be done and a box to tick each time a job is completed. A cleaning checklist is a good way to add your own comments on cleaning, add additional jobs that need to be done, rearrange a normal schedule, and a way to see just what hours are being worked and who is present in the building at one time.
All of this may seem rather over formal, especially when you have a good relationship with your contract cleaners, but there are times when it may come in handy to have a log of the cleaning done other than when a dispute arises. If a fire were to break out in an office block where you employ contract cleaners, then you will need to have a log of not just which members of your staff team were present at the time, but also other visitors such as cleaners. In the same way that you will invite visitors to your building to sign into the visitor’s books, keeping a log on your cleaning staff is an excellent health and safety measure that should be implemented by your company.
An office cleaning checklist therefore is far more useful than just a log of jobs that have been completed and the time at which they were done. A checklist that is made up on a white board with erasable markers can provide a place for you to express your concerns on the standard of cleaning, or a place where your contract cleaners can add a note to let you know that they had to spend additional time to thoroughly clean an area such as the floors and carpets.
All the best contract cleaners are willing to use cleaning checklists, and they will discuss your individual cleaning needs with you before signing a work contract with you. At your preliminary meeting with your contract cleaners you can work together to provide a schedule for cleaning and a way to record and log events that will be simple to understand for all concerned. A simple place to record an event such as the discovery of a dripping tap or a light bulb that is not working is a great way to ensure that your business is run as efficiently as possible, and of course that your office building is impeccably clean every single day of the year.